Collaboration and Effective Workplace Wellness Programs

Why should you collaborate?

Active, ongoing partnerships and cooperative efforts multiply Worksite Wellness Plan resources in order to better serve Employees and their families.

How can you build collaboration into a Workplace Wellness Program?

Get Ready…

• Brainstorm a list of every potential Wellness partner you can think of. Be creative!
• Be a politician: introduce yourself to everyone BEFORE you need their help.
• Develop a plan to get Senior Management support from as high up the chain as possible. Ensure that to include specific ways that your Worksite Wellness Plan will impact force readiness.
• Determine how YOU can help your organizations (not just what they can do for you).

Be Steady…

• Get input from everyone that your Worksite Wellness Plan will affect. Make a special effort to talk to the workers closest to Worksite Wellness Plan implementation (those with “boots on the ground”).
• The most frequently asked questions should be: “What would you suggest?” and “How do you think this would work best?”
• Find someone who has done the same type of Worksite Wellness Plan before and ask their advice.
• Plan NOW to show Worksite Wellness Plan effectiveness. Identify who may ALREADY BE COLLECTING information that will show the Worksite Wellness Plan is working.

Get Set…

• Step back and review your Worksite Wellness Plan from a potential partner’s point of view.
• Brainstorm questions your collaborators might have, and have the answers ready.
• Be ready to frame your “selling points” in terms that are important to each specific partner.
• Put the Worksite Wellness Plan benefits in language your collaborators will understand.
• Emphasize to potential partners how this Worksite Wellness Plan will provide benefit to them.

And Go…

• Build as many partnerships as you can BEFORE you implement a Workplace Wellness Program.
• Make your partnerships a two-way street: always let your collaborators know what you can do for them – then follow-up and do what you say you would do.
• Maintain Senior Management support by providing a regular flow of information. Invite Senior Management participation in the Worksite Wellness Plan and special events whenever possible. (Hint: they make great judges if you have a contest.)
• Provide regular feedback to your collaborators.
• Don’t hog the spotlight: let your collaborators share in the visibility of the Workplace Wellness Program.

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Workplace Wellness Programs at the business level are beneficial, right? Wellness statistics clearly show that such Workplace Wellness Programs are not only cost-effective to the organization but can assist the employee in developing a healthier lifestyle. With the rising cost of medical care, Workplace Wellness Programs simply make sense. So where does the problem come in? Let’s examine the topic from both perspectives.

Workplace Wellness Programs: The Good
• A sampling of return on investment for Workplace Wellness Programs: Bank of America: 600%; General Motors:370%; Pepsico: 300%; Citibank: 465%; and the Washoe County School District leading the pack at a whopping 1,560%. (Campbell,J., Wellness Improvement Experts, www.wellnessimprovementexperts.com, Albuquerque, New Mexico.)
• Companies with Workplace Wellness Programs have realized a 28% reduction in sick leave, a 26% reduction in adjunctive medical costs and a 30% reduction in disability and workers compensation costs. (Health Affairs, Volume 21, No.2, March, 2002.)
• The Washoe county School District in Northern Nevada realized a $15.60 return on investment for every dollar spent due to a 20% reduction in rates of absence. (Hardy,A. (2005). At the Top Of The Class. WELCOA’s Absolute Advantage Magazine, 5(1), 14-20.)
• Workplace Wellness Programs provide the structure, encouragement, incentives and ongoing support that many individuals need in order to make lifestyle changes.
• Employees also realize returns on their efforts. FiServ, a financial services technology organization, gave employees who filled out a health risk assessment a significant discount on their medical insurance premium. (Holland, Kelley, The New York Times, July 22, 2007.)

Workplace Wellness Programs: The Bad
The flip side of the argument centers on basic human rights. Do we want/need our employer to tell us to eat our veggies or lose 30 pounds? Some businesses are doing just that and at least one lawsuit has resulted because of it.
• Three hundred businesses have requested assistance from a national employment and labor law firm to institute more aggressive Workplace Wellness Programs.(Cornwell, Lisa, Associated Press, Albuquerque Journal, September 10,2007.)
• Clarian Health, based in Indianapolis, Will begin reducing employee paychecks by $10.00 for every employee who has a Body Mass Index (BMI) of greater than 29.9 because not enough employees were utilizing their wellness services.(Cornwell, Lisa, Associated Press, Albuquerque Journal, September 10,2007.)
• Scott Rodrigues filed a suit against his prospective employer, Scotts Miracle-Gro, because he believed the organization’s antismoking policy violated his civil rights. The organization has a policy against hiring employees who smoke and Mr. Rodrigues’drug screen was positive for nicotine.(Holland, Kelley, The New York Times,July 22,2007.)
• employee advocates are concerned that health discrimination may not be covered under the Americans with Disabilities Act.(Cornwell, Lisa, Associated Press, Albuquerque Journal, September 10,2007.)

Penalizing employees by hitting them where it hurts the most, in their pocketbook, does not appear to be a favorable approach to molding human behavior.
Such tactics may result in improved resentments and retaliation, primarily in the form of rates of absence and presenteeism (decreased productivity on the job.) Voluntary, incentive-based initiatives, such as the one in the Washoe County School District, can and do produce results. A positive attitude on the part of management along with an opportunity for employees to have a stake in the decision-making may yield the greatest dividends to both employer and employee.The motivation and resolve needed to change unhealthy lifestyle habits can best be derived from the basic tenets of encouragement, respect and support.

For well over a decade, research has been showing the effectiveness of Workplace Wellness Programs. For every dollar spent on Workplace Wellness Programs, the returns have been cost savings of between $2.30 and $10.10 in the areas of decreased rates of absence, fewer sick days, decreased WSIB/WCB claims, lowered health and insurance costs, and improvements to employee performance and productivity.

Statistics do show that Workplace Wellness Programs increase employee morale, improve the ability to attract and retain key workers, all while having more alert and productive employees. Some Worksite Wellness Plan return on investment statistics of note:

• Canada Life Insurance reported a return of $3.43 on Workplace Wellness Program, and an overall Worksite Wellness Plan return on investment of $6.85 on each business dollar invested on decreased turnover (32.4% lower), productivity gains and decreased medical claims,
• DuPont’s Worksite Wellness Plan pilot sites saw a saving of 11,726 disability days and a return of United States $2.05 for every dollar invested by the end of the second year,
• The Canadian government’s Worksite Wellness Plan return on investment was $1.95-$3.75 per employee per dollar spent (as reported by Dr. Roy Shephard),
• Municipal employees in Toronto, missed 3.35 fewer days in the first six months of their Worksite Wellness Plan than employees not enrolled in the program,
• British Columbia Hydro employees enrolled in a Worksite Wellness Plan had a turnover rate of just 3.5% compared with a Company average of 10.3%,
• Johnson & Johnson estimated an average saving of United States $224.66 per employee per year for the four years examined after the program introduction, with the bulk of the savings being in the third and fourth years,
• Pacific Bell reported that overall rates of absence decreased after implementing a Workplace Wellness Program,
• Coca Cola report saving $500 every year per employee after implementing a Workplace Wellness Program, with only 60% of their employees participating,
• Coors Brewing Co. reported that for each dollar spent on their Worksite Wellness Plan they saw a $5.50 return, and the employees who participated decreased their absentee rate by 18%, and
• Prudential Insurance Company reported that the benefits costs for employees participating in their program were $312, as opposed to $574 for non-members

Workers breathe life and value into your organization.  Within the modern worksite there are increasing instances of stress, anxiety, obesity, depression, and heart disease.  The modern worksite has become increasingly physical fitness-free.

Technological advances have lessened the need to “walk” at work.  Moving a mouse has the same level of physical exertion as pressing the buttons on a remote control.  Emails, the fax, and the internet have meant that it is possible to run a organization without having to leave the chair.  The “advances” affect physical and mental health in a disastrous manner ultimately affecting your organization’s profit.

A sedentary lifestyle is a recipe for disaster – heart disease, chronic back pain, repetitive stress disorder, and low employee self-esteem are symptomatic of a work environment in which the only physical fitness available is surfing the net.  Company morale will invariably suffer if an physical fitness policy is not endorsed and put in place.

Regular physical fitness can significantly improve workplace health.  Instances of absenteeism and staff turnover, low staff morale and decreased productivity can be alleviated with a Worksite Wellness Plan that energizes and motivates tired employees.  Boredom, repetitive motion injuries and workplace fatigue can only be combated with physical and mental stimulation. 

Studies show, employees who are physically active on a regular basis record less sick days each year and are more energetic, dynamic, and industrious.  Investing in the health of your staff pays dividends through improved productivity and goodwill.  Physically active employees are happy employees.

• Reducing medical insurance and compensation costs through decreased need for medical services
• Increasing productivity
• Reducing rates of absence
• Increasing morale
• Reducing stress

On top of improving the health of your staff, a comprehensive Worksite Wellness Plan shows your employees you care about their well-being.

Golds Gym Workplace Wellness Programs is committed to creating a healthy, active workforce, providing employers with training incentives for employees at our state-of-the-art facilities. Golds Gym Employee Wellness also provides training services and facility design at your office location.

Incorporating all aspects of fitness training (cardiovascular, strength, flexibility, core), performing comprehensive fitness assessments, designing personalized fitness initiatives, and dynamic group training initiatives.  We take pride in our talented, professional employees who provide creative and effective Workplace Wellness Programs for diverse workforces.

Golds Gym Workplace Wellness Program’s employees reach beyond the walls of the fitness center to motivate, educate, and encourage employees to embrace and maintain healthy active lifestyles.  Applying practical experience the Golds Gym Worksite Wellness Plan delivers dynamic cost-effective Worksite Wellness Plan that help employees work happier, harder, and healthier.

To motivate your employees to exercise, eat better, and lose weight, you could invest heavily in facilities, equipment, and staffing to develop worksite Workplace Wellness Programs for employees, thereby hopefully creating a healthier, more productive workforce.  However, the problem with business fitness facilities is that employees spend one quarter of their lives at work and typically are not motivated enough to come in early or stay late to do an exercise program.

Golds Gym Workplace Wellness Programs provides attractive discounts for businesses to train at our professionally coordinated facilities.  When your organization becomes a member of our Workplace Wellness Program, your employees are eligible for savings off of our regular training rates.  No matter what size of organization you keep, we have a Worksite Wellness Plan to keep it healthy, happy, and working strong.

• Coca Cola reported saving $500 per employee every year after implementing a Worksite Wellness Plan with only 60% of their employees participating.
• Pacific Bell reported that overall rates of absence decreased after implementing a Workplace Wellness Program.
• Coors Brewing Company reported that for each dollar spent on their Worksite Wellness Plan they saw a $5.50 return and the employees who participated decreased their absentee rate by 18%.
• Prudential Insurance Company reported that the benefits costs for employees participating in their program were $312 as opposed to $574 for non-members (American Association of Occupational Health Nurses, 2004).

To learn more about Gold’s Gym Workplace Wellness Programs contact us at (336) 725-8624.

Flu Shot Facts & Myths

Myth: The flu isn’t a serious disease.
Fact: Influenza (flu) is a serious disease of the nose, throat, and lungs, and it can lead to pneumonia. Each year about 200,000 workers in the United States are hospitalized and about 36,000 workers die because of the flu. Most who die are 65 years and older. But small children less than 2 years old are as likely as those over 65 to have to go to the hospital because of the flu.

Myth: The flu shot can cause the flu.
Fact: The flu shot cannot cause the flu. Some workers get a little soreness or redness where they get the shot. It goes away in a day or two. Serious problems from the flu shot are very rare.

Myth: The flu shot does not work.
Fact: Most of the time the flu shot will prevent the flu. In scientific studies, the effectiveness of the flu shot has ranged from 70% to 90% when there is a good match between circulating viruses and those in the vaccine. Getting the vaccine is your best protection against this disease.

Myth: The side effects are worse than the flu.
Fact: The worst side effect you’re likely to get from a flu shot is a sore arm. The nasal mist flu vaccine might cause nasal congestion, runny nose, sore throat and cough. The risk of a severe allergic reaction is less than 1 in 4 million.

Myth: Only older workers need a flu vaccine.
Fact: Adults and children with conditions like asthma, diabetes, heart disease, and kidney disease need to get a flu shot. Doctors also recommend children 6 months and older get a flu shot every year until their 5th birthday.

Myth: You must get the flu vaccine before December.
Fact: Flu vaccine can be given before or during the flu season. The best time to get vaccinated is October or November. But you can get vaccinated in December or later.

For more information, ask your medical provider or call 800-CDC-INFO (800-232-4636).  You can also get more information about flu shots by visiting the following Website: www.cdc.gov/flu

Source: The Department of Health and Human ServicesCenters for Disease Control and Prevention

Advantages of Workplace Wellness Programs: Easy to Find

Employer’s are learning that Workplace Wellness Programs is an effective way to increase productivity, improve employee health, lower medical costs and reduce rates of absence.

A report published in 2003 by the United States Department of Health and Human Services (HHS) highlighted how important it is for employers to incorporate Workplace Wellness Programs as part of their business strategy. The report asserts that chronic diseases which are largely preventable place a heavy toll on organization, including lower productivity and higher medical insurance costs.

The Department of Health and Human Services estimates that $1.66 trillion was spent on medical care in 2003 and it attributes a majority of those costs to chronic diseases and conditions such as heart disease, diabetes, obesity and asthma. Sadly, the money allocated for preventing or controlling these conditions is negligible.

In a recent article, American Cancer Society CEO John Seffrin reported two thirds of cancer deaths in the United States could be prevented through lifestyle changes in diet, physical fitness, cancer testing and “especially” tobacco use. A well-designed Workplace Wellness Programs initiative serves the best interests of employees and employers alike.

Advantages of Wellness Progams: Return On Investment (ROI)

Ron Goetzel, a nationally recognized expert in the science of health management, information analysis and applied research, said in a recent interview that with an investment of $100 to $150 per employee per year in Workplace Wellness Programs, an employer can expect an average return on investment of approximately $3 for every $1
invested ($300 to $450 savings per employee per year).  Goetzel says, however, that these returns are not typically realized until two to three years into the Workplace Wellness Program.

Advantages of Wellness Progams: Tax Breaks

Sen. Tom Harkin (D-Iowa) has been an outspoken proponent in seeking legislative solutions for a strained medical system.

“As a nation, we have a ‘sick care’ system that is focused on helping workers after they get sick, rather than a ‘health care’ system which focuses on keeping healthy workers healthy,” he says.

Harkin introduced the Healthy Lifestyle and Prevention (HeLP) America Act of 2004. One of the initiatives under Title II – Healthier Communities and Workplaces, provides tax credits to businesses that offer comprehensive programs to promote employee health and grants for small organization.

Advantages of Wellness Progams: Getting Started

Implementing a Workplace Wellness Programs can be accomplished with simple, low-cost strategies.

• Provide incentives for participation.
• Establish a wellness informational campaign.
• Schedule wellness seminars on diabetes, nutrition, physical fitness and cholesterol.
• Establish initiatives such as fitness, sleep diary, smoking cessation and injury prevention.
• Provide onsite chair massages or simple stretching exercises to do at the desk.
• Change snack machine options to offer healthier, low-fat snacks and drinks.
• Actively promote employee participation in all Workplace Wellness Programs.

A successful Worksite Wellness Plan can boost organization morale, enhance productivity, reduce organizational conflict, attract superior workers and lower the rate of employee turnover. The case for starting a Worksite Wellness Plan is well worth the effort.

Demographic and technological transformations are changing the nature of work in our society. As these changes occur the comprehensive model of Workplace Wellness Programs described above will evolve and continue to develop. If current trends continue, the workers of tomorrow will be older, more racially and ethically diverse, increasingly female, and will frequently be located off-site. In the later case, technological advances are making it possible for more and more professionals to conduct their work from their homes. Thus the very character of the worksite will change and so must our efforts to deliver Workplace Wellness Programs. As an example, in the future it is likely that a great deal of health education programming will be delivered through personalized interactive multimedia formats, conveniently supplied to any number of employees through telecommunication systems.

As technological innovations increase in the workplace, Worksite Wellness Plan professionals will face new health related challenges. In the past, some have assumed that technology would make workers more efficient, thereby allowing employees to work less, while being more productive. In reality, increases in technological innovation have simply allowed more of us to take our work with us where ever we go and feel guilty for not being increasingly productive.

This trend may absorb increasingly greater amounts of leisure time that is normally devoted to relaxation and recreation. Subsequent increases in fatigue and stress will ensure the continued need for effective Workplace Wellness Programs.

When considering the scope of Workplace Wellness Programs described in this article, many will think of substantial investments made by large businesses. The reality is that 60% of individuals working in the United States work for a organization of less than 100 employees (U. S. Bureau of Census, 1988). Due to economy of scale, it has been difficult and expensive for small organization owners to supply adequate medical insurance and prevention programming for workers.

Worksite Wellness Plan professionals must understand this challenge and develop the method to overcome these obstacles. The evidence is clear that much more could be done to advance the health of our society through the workplace. As change agents, health educators must work to empower employers and employees through education of the benefits of Workplace Wellness Programs.

Worksites do not exist in a vacuum. They are part and parcel of the community in which they are located. Successful corporate administrators are cognizant of the need for positive community relations and should do what is necessary to promote good will. What better way to bridge relationships than by utilizing existing community Worksite Wellness Plan services and initiatives whenever possible (e.g., voluntary, private and public health agencies) and providing health related services back to the community. Since the community is also the home of the employee, an effective mode of health promotion is through programming directed at the larger community. Sponsorship of community related health fairs is one example more are listed below.

• Encourages employee/employer involvement in the community
  Blood drives
  Sponsorship of fund raising for community schools and social services
  Community recycling initiatives
  Youth league sports sponsorship
  Job training initiatives
• Media and public relations initiatives advertising a healthy organization image
• organization newsletters and press releases on health issues to local media
• Environmentally sound use of community resources and waste disposal

At times Workplace Wellness Programs have been instituted as public relations vehicles intended to enhance the business image with little concern for improvements in employee health. Companies who are truly committed to enhancing employee health and wellness, are businesses who have worked to include Workplace Wellness Programs into the organization’s mission statement. With this commitment, policies and procedures can be written to address short and long term goals of improved employee health, productivity, and morale. These policies and procedures are critical to the establishment of supportive organizational cultures conducive to employee health and wellness.

• Active employee involvement in Worksite Wellness Plan committees and organization decision making
• Availability of flextime work schedules
• No smoking policy
• Drug use policy and drug screening
• Motor vehicle seat restraints and the use of other protective/safety equipment
• Sexual harassment policy
• Family leave initiatives
• Consistent and frequent awards and recognition of employee work efforts

The environmental conditions of the worksite can be divided into both physical and psychosocial domains, both of which influence the culture and climate of a worksite. The cultural norms of a workplace have been identified as powerful determinants of worker health and behavior (Baum, 1995). Ultimately, workers benefit most from a healthy, supportive; eustressful workplace community was they feel valued and respected. Since adults spend approximately one third of their waking hours at work, one would hope that employees view work as less of a necessity and more of an enjoyable experience.

The climate of a workplace is also more conducive to enhancing health and human performance when the environment is safe, clean, aesthetically pleasing and ergonomically engineered. While some occupations maybe inherently dangerous (e.g., fire fighter, military personnel) all comprehensive Workplace Wellness Programs should control exposure to unhealthy conditions including: hazardous chemicals, noise, temperature, radiation and other risky conditions. Program examples include:

• Workplace Wellness Programs grounded in supportive cultural change strategies
• Environmental and safety compliance measures
  Lighting
  Ventilation
  Heating
  Control of toxic substances
  Noise
  Universal precautions
• Ergonomically designed workstations
• Sanitary, clean, well maintained physical environment
• Recycling promoted initiatives
• employee & management training in emergency procedures